EN 17095:2019
(Main)Railway applications - Rolling stock maintenance - Maintenance records
General Information
- Abstract
This document defines requirements for the content on maintenance records on railway vehicles and guidance to help the parties involved in the maintenance process to fulfil their responsibilities, especially to:
- document that maintenance has been ordered properly;
- document that maintenance has been delivered according to the maintenance order.
The following are out of the scope of this document:
- managing documentation required to schedule and carry out maintenance (e.g. trigger events for planned maintenance or fault notices reported by train crew);
- managing fault notices generated by trainborne diagnostic systems;
- managing documentation related to the interaction between railway undertakings and ECM (e.g. return to operation).
- Status
- Published
- Publication Date
- 05-Mar-2019
- Withdrawal Date
- 29-Sep-2019
- Technical Committee
- CEN/TC 256 - Railway applications
- Drafting Committee
- CEN/TC 256/WG 48 - Maintenance
- Current Stage
- 9093 - Decision to confirm - Review Enquiry
- Start Date
- 03-Sep-2024
- Completion Date
- 23-Sep-2026
Overview
EN 17095:2019 - Railway applications: Rolling stock maintenance - Maintenance records (CEN) defines what must be recorded and retained to demonstrate that maintenance on railway vehicles has been ordered and delivered correctly. The standard focuses on the content, structure and storage of maintenance records used by entities in charge of maintenance (ECM) and other parties involved in rolling stock maintenance. It does not cover scheduling triggers, trainborne diagnostic fault management, or operational interactions between railway undertakings and ECM.
Key topics and requirements
- Purpose: Ensure maintenance actions are properly ordered and delivered, and that documentation supports traceability, safety and maintenance development.
- General requirements: Maintenance records must be accurate (authentic), true (integrity) and available (retrievable and traceable).
- Types of maintenance records: Vehicle file, maintenance order file, maintenance order, maintenance work order, maintenance order report, notification of release to service, and associated documents.
- Mandatory contents: Typical required fields include vehicle/component identification (vehicle number, part/serial numbers), issuing organization and responsible person, date/time of issue and delivery, description of work, references to maintenance documentation (including versions), actual mileage or trigger values, personnel allocated, components exchanged (with serial numbers and mod-level status), deferred work and reasons, and confirmation of conformity.
- Retention and storage: Retention periods and storage media must be defined in the maintenance system. Factors to consider: design life, maintenance complexity, safety relevance, usefulness for maintenance development, maintenance-plan intervals, legislation, contract and company policy. Some records may need retention equal to or beyond the component/vehicle lifetime.
- Creation process: Annex A provides a process-oriented flow (fleet maintenance management and maintenance delivery functions) to create and file records.
Applications and users
- Who uses EN 17095:2019: Railway ECMs, fleet maintenance managers, maintenance delivery teams, maintenance planners, asset owners, auditors, and regulators.
- Practical applications:
- Establishing or auditing a rolling stock maintenance recordkeeping system.
- Designing vehicle files and maintenance order files for traceability.
- Defining retention policies and electronic archiving strategies.
- Supporting safety cases, compliance with Directive (EU) 2016/798 and certification requirements.
- Feeding maintenance development and lifecycle-cost analysis with reliable historical data.
Related standards
- EN 17018 (terms and definitions for rolling stock maintenance)
- EN 17023 (creation and modification of maintenance plans)
- Directive (EU) 2016/798 and Commission Regulation (EU) No 445/2011 (ECM certification and railway safety)
By applying EN 17095:2019, organizations ensure consistent, traceable maintenance records that support safe, auditable rolling stock maintenance and long-term asset management.
Relations
- Effective Date
- 28-Jan-2026
- Effective Date
- 28-Jan-2026
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Frequently Asked Questions
EN 17095:2019 is a standard published by the European Committee for Standardization (CEN). Its full title is "Railway applications - Rolling stock maintenance - Maintenance records". This standard covers: This document defines requirements for the content on maintenance records on railway vehicles and guidance to help the parties involved in the maintenance process to fulfil their responsibilities, especially to: - document that maintenance has been ordered properly; - document that maintenance has been delivered according to the maintenance order. The following are out of the scope of this document: - managing documentation required to schedule and carry out maintenance (e.g. trigger events for planned maintenance or fault notices reported by train crew); - managing fault notices generated by trainborne diagnostic systems; - managing documentation related to the interaction between railway undertakings and ECM (e.g. return to operation).
This document defines requirements for the content on maintenance records on railway vehicles and guidance to help the parties involved in the maintenance process to fulfil their responsibilities, especially to: - document that maintenance has been ordered properly; - document that maintenance has been delivered according to the maintenance order. The following are out of the scope of this document: - managing documentation required to schedule and carry out maintenance (e.g. trigger events for planned maintenance or fault notices reported by train crew); - managing fault notices generated by trainborne diagnostic systems; - managing documentation related to the interaction between railway undertakings and ECM (e.g. return to operation).
EN 17095:2019 is classified under the following ICS (International Classification for Standards) categories: 45.060.01 - Railway rolling stock in general. The ICS classification helps identify the subject area and facilitates finding related standards.
EN 17095:2019 has the following relationships with other standards: It is inter standard links to EN 17018:2019, EN ISO 9000:2015. Understanding these relationships helps ensure you are using the most current and applicable version of the standard.
EN 17095:2019 is associated with the following European legislation: EU Directives/Regulations: 2008/57/EC; Standardization Mandates: M/483. When a standard is cited in the Official Journal of the European Union, products manufactured in conformity with it benefit from a presumption of conformity with the essential requirements of the corresponding EU directive or regulation.
EN 17095:2019 is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.Železniške naprave - Vzdrževanje voznega parka - Evidenca o vzdrževanjuBahnanwendungen - Instandhaltung von Eisenbahnfahrzeugen - InstandhaltungsaufzeichnungenApplications ferroviaires - Maintenance du materiel roulant - Preuves de maintenanceRailway applications - Rolling stock maintenance - Maintenance records45.060.01Železniška vozila na splošnoRailway rolling stock in general03.100.10Nabava. Dobava. LogistikaPurchasing. Procurement. LogisticsICS:Ta slovenski standard je istoveten z:EN 17095:2019SIST EN 17095:2019en,fr,de01-maj-2019SIST EN 17095:2019SLOVENSKI
STANDARD
EUROPEAN STANDARD NORME EUROPÉENNE EUROPÄISCHE NORM
EN 17095
March
t r s { ICS
v wä r x rä r s English Version
Railway applications æ Rolling stock maintenance æ Maintenance records Applications ferroviaires æ Maintenance du matériel roulant æ Enregistrements de maintenance
Bahnanwendungen æ Instandhaltung von Eisenbahnfahrzeugen æ Instandhaltungsaufzeichnungen This European Standard was approved by CEN on
s r December
t r s zä
egulations which stipulate the conditions for giving this European Standard the status of a national standard without any alterationä Upætoædate lists and bibliographical references concerning such national standards may be obtained on application to the CENæCENELEC Management Centre or to any CEN memberä
translation under the responsibility of a CEN member into its own language and notified to the CENæCENELEC Management Centre has the same status as the official versionsä
CEN members are the national standards bodies of Austriaá Belgiumá Bulgariaá Croatiaá Cyprusá Czech Republicá Denmarká Estoniaá Finlandá Former Yugoslav Republic of Macedoniaá Franceá Germanyá Greeceá Hungaryá Icelandá Irelandá Italyá Latviaá Lithuaniaá Luxembourgá Maltaá Netherlandsá Norwayá Polandá Portugalá Romaniaá Serbiaá Slovakiaá Sloveniaá Spainá Swedená Switzerlandá Turkey and United Kingdomä
EUROPEAN COMMITTEE FOR STANDARDIZATION COMITÉ EUROPÉEN DE NORMALISATION EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre:
Rue de la Science 23,
B-1040 Brussels
t r s { CEN All rights of exploitation in any form and by any means reserved worldwide for CEN national Membersä Refä Noä EN
s y r { wã t r s { ESIST EN 17095:2019
Maintenance records creation process . 10 Bibliography . 11
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